Track variable service fees as they're used by recording them under Fees > Variable Fees. This article walks you through adding a new fee record, from selecting the tenant and service to saving the entry.
Adding Variable Fees
Once you added your fees in the Pricelist, you can start recording them as your tenants make use of the services.
Use the date filter to see all fees entered for a specific date, month, or year
To enter the service used, go to Fees > Variable Fees menu:
Click the +ADD NEW icon to put a new record for the service fee used (fields with asterisk* are mandatory to fill in):
- Select the Tenant* from the drop-down
- State the Contract when you wish to link fee usage to a Contract, and if you wish the discount from pricelist to be applied
- Select the Building*
- Enter the Date when the service was used
Select the Fee* from the drop-down
The drop-down of the Fee* column includes Fees entered in the Pricelist, as well as general billing categories for the fees. If you select a previously entered Fee, the price will be uploaded automatically. If you select a general billing name, price will be empty. You can select general ones for your own use-cases, but keeping Fees in pricelist improves further tracking and reporting
- Add Description to specify details
- Enter Amount and Unit to calculate the totals
- Price should be auto-filled in case the Fee is in the Pricelist
- Total is calculated based on price and amount-unit
- Add Notes if needed
Click the Save pictogram
That's it! Now you have a new Fee record added:
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